Facilities management tender checklist
Prepare an FM tender with an asset register, service boundaries, comparable pricing, response definitions, evidence requirements and a handover plan.
Plan the right scope
Facilities management buyer resources
Useful FM decisions start with a clear estate brief, defined responsibilities and evidence you can check. Use these company-published guides to prepare a tender, organise maintenance records and ask better questions before appointing a provider.
Build your specification
Planned preventive maintenance checklist for buildings
Build a practical PPM plan using asset data, risk-based task scheduling, competent contractors, safe access, completion records and defect escalation.
Facilities management compliance records: buyer checklist
Organise building compliance evidence with named responsibilities, current risk assessments, asset-linked records, action owners and official guidance.
Facilities management glossary for buyers
Plain-English facilities management terms with the contract questions behind hard FM, soft FM, PPM, reactive maintenance, SLA, KPI, CAFM and mobilisation.
Facilities management mobilisation and handover checklist
Plan an FM changeover with asset records, access permissions, live defects, service ownership, acceptance checks and an exit-ready handover.
Facilities management SLAs and KPIs: a buyer's guide
Define FM service levels with clear clocks, exclusions, reporting evidence, planned-task completion, repeat defects and a useful review process.
Building asset register template and setup guide
Download a blank FM asset-register CSV and record ownership, location, maintenance evidence, unknowns and condition without false assurance.
Facilities management scope of works template
Download an FM service-schedule CSV and define tasks, assets, hours, exclusions, evidence, pricing units and change control for comparable bids.
FM contractor competence: evidence to check before appointment
Assess facilities contractors against the task: relevant skills, scope-specific evidence, supervision, subcontractor controls and usable records.
Apply the questions to your estate and service model
- Retail facilities management buyer's guide
- Building facilities management buyer's guide
- Office facilities management buyer's guide
- Industrial facilities management buyer's guide
- Healthcare facilities management buyer's guide
- Residential facilities management buyer's guide
- Commercial facilities management buyer's guide
- Warehouse facilities management buyer's guide
- Integrated facilities management buyer's guide
- Hard and soft facilities management buyer's guide
- HVAC and electrical facilities management buyer's guide
Move from a guide to a scoped enquiry
Bring your site count, locations, operating hours, service gaps and existing asset records. Compare external market pricing context, review our service catalogue and send your brief. Our editorial standards explain sources, commercial interest and corrections.
Pearl Lemon Facilities Management