Facilities management tenders for multi-site retail
If you are tendering outsourced maintenance or facilities management for a retail chain, send us your tender pack or RFP. We respond for multi-site UK estates and can discuss European sites case by case. A strong pack lists every site, its floor area, opening hours, asset register and current compliance status.
Retail FM tenders fail on the same thing: bidders price from a vague scope, so the cheapest bid hides its exclusions and the contract is renegotiated within a year. The fix is a site-by-site schedule that every bidder prices identically.
We price planned maintenance, reactive callout and soft services as separate lines per site, so you can compare our bid line by line against the incumbent and the rest of the field.
What to check before you choose
- A site list with address, floor area, trading hours and access windows
- An asset register per store (download our free template below)
- Current statutory compliance status: fire, electrical, gas, water, lifts
- Service levels: response and fix times by priority, out-of-hours cover
- Pricing schedule split by planned, reactive and soft services per site
- Mobilisation timetable and handover of records from the incumbent
What it costs
- UK commercial facilities management runs £8–£18 per square foot a year across all tiers, and £12–£22 in regional cities at comparable service levels (Priority First, 2026).
- Hard services — mechanical, electrical, fabric and statutory maintenance — run £6–£11 per square foot a year (Priority First, 2026).
- Emergency and out-of-hours callout labour carries a 40–60% premium over standard contractor rates (Office Mango, 2026).
Indicative published ranges, not a quote. Full sourced tables are on our facilities management pricing pages.
Related services
Related specialist services
- Distribution centre facilities management
- Industrial plant facilities management
- Luxury retail facilities management
- Commercial washroom and sanitary services
- Facilities management in London
- FM mobilisation and handover checklist
Before you ask for a price
Multi-site retail FM tenders: common questions
Do you respond to formal FM tenders and RFPs?
Yes. Send the tender pack or RFP and the deadline; we confirm quickly whether the scope and geography fit before preparing a full response.
Do you cover retail sites outside the UK?
Our delivery base is the UK. For estates with sites in Europe, tell us the countries and site count and we will say plainly what we can cover.
What should a retail FM tender include?
Every site's address, floor area, trading hours and asset register, the current compliance position, the service levels you expect and a pricing schedule that splits planned, reactive and soft services.
Pearl Lemon Facilities Management